Hello Oakwood Glen Neighbors:
We would like to bring the below issues to your attention and are looking for volunteers on two committees.
1. FORCED MOW POLICY:
One of the challenges of managing a community our size, especially when we only meet one time a month, is finding ways to determine that our instructions are being carried out as intended and, if not, why. Our “Forced Mow Policy” is one of those instances. Last summer we noticed that the lawns on certain accounts were consistently in need of attention. In comparing our policy and procedures with what was happening in the community, it appeared that some homeowners or tenants would frequently only maintain their yards after receiving the “Forced Mow Notice”. After multiple conversations in open Board Meetings and after consultation with the Association attorney, we requested that legal develop the attached “Forced Mow Policy”. This policy is intended to clarify how existing deed restrictions will
be enforced and does not impose additional deed restrictions on our homeowners. The policy will be adopted by the Board in an open meeting.
2. CLUBHOUSE REPAIR COMMITTEE:
We have an engineering report on the clubhouse identifying certain structural issues. The report is available for all Members to review on Sterling’s web site at sterlingasi.com. We are looking for Members who have either engineering or construction backgrounds that would be interested in serving on a committee to help us develop a range of alternatives (including costs) to address these issues. If you are interested in helping us, please contact either Gina Keller at Gina@sterlingasi.com or Mike Harris at mike.harris@oakwoodglen.net.
3. DELINQUENT ASSESSMENTS:
All outstanding assessments that are not on a payment plan are now past due. Don’t let the fees and penalties build up on your account. Payment plans are available should you need one. If all you owe is the current year, go to oakwoodglen.net and download the payment agreement from the web site. There will be interest and a set up charge, but you will avoid the penalties and fees. Fill out the form and send it to Sterling with the down payment. No Board approval is required. Should you owe more than one year of assessments, please contact Gina Keller at gina@sterlingasi.com immediately to request a payment plan. Key FOB access to the front park, tennis courts and pool will be turned off shortly for delinquent accounts not on a payment plan.
4. POOL PARTY OPENING DAY:
We will be holding a pool party on opening day Saturday May 26, 2018. Watch for details.
5. FRONT PARK KEY FOBS:
If you do not have or have lost your Key FOB to the front park Greg Gillis will be scheduling pick up times in May to get a replacement. Watch oakwoodglen.net and social media for schedules. Key FOBs now open the main gate to the front park, the pool gate and the tennis court gate.
6. DISASTER AND EMERGENCY PLANNING COMMITTEE:
Storm season is approaching again. We are looking for volunteers to serve on a Disaster and Emergency Planning Committee. The committee will help develop a list of contact information that would be needed post disaster, look at procedures that might be needed post emergency including how to communicate should power and phone service be disrupted and develop a list of potential volunteers and equipment. If you would like to volunteer contact security.committee@oakwoodglen.net .
Best regards,
Oakwood Glen Board of Directors
